DR.AMBEDKAR INSTITUTE OF TECHNOLOGY
1. NAME:
The association shall be called ‘Dr.Ambedkar Institute of Technology Alumni Association’
2. OFFICE:
The office of the association shall be located at Dr.Ambedkar Institute of Technology Campus, Bangalore – 560056, herein after reefed to as the institute.
ADDRESS:
The
Secretary
Dr.Ambedkar
Institute of Technology Alumni Association,
Near Jnana
Bharathi campus
Bangalore-560056
3. OBJECTIVE AND AIMS:
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3.1 |
To bring together the alumni of Institute by arranging frequent meetings with a view to exchange the latest developments in the field of engineering and technology. |
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3.2 |
To sustain among the Alumni of the institute feelings of affection and gratitude to the college by arranging periodical gatherings at which old acquaintances may be renewed and new Contacts established |
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3.3 |
To arrange lectures by eminent persons and conduct seminars and symposia in the field of engineering and Technology |
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3.4 |
To concert measures for creating opportunities for warm fellowships between past and Present Students to their mutual advantage. |
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3.5 |
To Institute scholarships, prizes, and medals etc.to deserving candidates |
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3.6 |
To establish and run Libraries / Book banks. |
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3.7 |
To arrange cultural , literary and sports activities |
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3.8 |
To assist in campus recruitment and arrange suitable training and placement for the students. |
4 YEAR:
The financial year of the Association shall commence on the 1st April and end on the 31st
March of the succeeding year.
5. MEMBERSHIP:
The Association shall consist of four categories of member’s viz., Patrons, Honorary members, Donors and Life members.
5.1 PATRONS:
The Managing Trustee of panchajanya vidya peeta welfare trust and the secretary of the institute Shall be the chief patron and all other Trustees shall be the patrons of the association.
5.2 HONORARY MEMBERS:
Persons of eminence in public life and in the field of engineering and Technology may be nominated as Honorary members after obtaining their consent. The executive committee shall recommend such names to the general body for approval before conferring such membership. Former Principles of the institute may be admitted as honorary members of the association by the executive committee.
5.3 DONORS:
This category of the membership is open to those who contribute substantially to the growth of the Institute monetarily
5.4 LIFE MEMBERS:
Any alumnus of the institute can become a life member of the association by paying such amount as may be stipulated from time to time at the annual general body meeting of the association.
6. PRIVILEGES:
Patrons Honorary members, Donors and Life members are entitled to
i) Participate in the activities of the association.
ii) Participate in the general body meetings of the association.
iii) Nominate, propose and second members for the executive committee
iv) Receive a copy of the news letter of the association.
7. FUNDS AND ACCOUNTS:
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7.1 |
The funds of the association shall consist of life membership’s fee and all other donations and contributions received from donors and well wishers. |
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7.2 |
The life membership fee and voluntary contributions and interests there upon shall contribute to a fund called “Dr.Ambedkar Institute of technology Alumni Association fund” which shall be at the disposal of the executive committee for the sole purpose of fulfilling any of the objectives of the association. |
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7.3 |
The funds of the association shall be deposited in a schedule bank in the name of the association and shall be operated jointly by (a) The Treasurer and (b) the secretary or any other member of the executive committee duly authorized by the executive committee. |
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7.4 |
Any expenditure to be incurred on behalf of the association shall be made as far as possible on prior sanction of the executive committee. Any expenditure incurred without such prior sanction should be ratified by the executive committee at the meeting. Expecting the expenditure of miscellaneous nature, all payments should be made by cheques. |
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7.5 |
The accounts of the association shall be audited by a chartered Accountant. |
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7.6 |
The books of account relating to all financial transaction shall be kept in the office of the association. |
8. MEETINGS:
8.1 GENERAL BODY MEETING:
i) The annual general body meeting of the association shall be held on the last Saturday of May every year. The notice of the meeting shall be issued at least 21 days in advance. If resolutions are to be moved at the general body Meeting. A clear 7 days in writing shall be to the secretary.
ii) The following business shall be transacted at this meeting:
a) Consideration of the report of the working of the association.
b) Passing of the audited statements of receipts and expenditure.
c) Consideration of the next annual budget.
d) Election of 6 members of the executive committee.
8.2 SPECIAL GENERAL BODY MEETING:
i) The special general body meeting shall be convened at any time by the president on the advice of the executive committee or on the written requisition of not less than 40 members of the association specifying the subject for discussion.
ii) The executive committee shall call for the special general body meeting within 30 days from the date of receipt of the requisition. The notice of the special general body meeting shall be issued at least 10 days in advance and no business other than that for which it is convened shall be transacted.
8.2 The bye- laws shall be amended body meeting and such amen dents for adoption shall be passed by at least two thirds majority of the members present at the meeting and no such amendments shall be repugnant to the provisions of section 2 (15) and section 80 (G) of the Income Tax act 1961.
8.4 QUORUM
The quorum for general body or the special general body meeting shall be 40 members. However, when the number of members present at the meeting is not sufficient to form Quorum, the meeting shall be adjourned to a subsequent date to be fixed by those present. However, no Quorum is required for adjourned general body or special gnarl body meeting.
8.5 Donors and Life members shall have the right to vote in the general body and special general Body meeting.
9. EXECUTIVE COMMITTEE AND OFFICE BEARERS:
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9.1 |
The management of the association shall vest in the executive committee consisting of 13 members not more than 7 of whom shall belong to the staff of the institute. The following staff `of the institute shall be ex- officio members of the executive committee. i) HOD of any two disciplines ii) Assistant Administrative Officer iii) Registrar. iv) Librarian v) Placement Officer |
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9.2 |
The executive committee shall elect from amongst its members. A Vice – President, Secretary, joint secretary and Treasurer. |
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9.3 |
The Procedure of election shall be laid down by the executive committee and the term of office of the elected members shall be for a period of two years. |
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9.4 |
In the event of vacancy at any level in the executive committee it shall be filled by co – option by the executive committee. |
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9.5 |
The executive committee shall meet once in the quarter month or often at the discretion of the President or on the written request of any three members of the executive committee. The Quorum for executive committee meeting shall be 7 members including at least one office bearer. |
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9.6 |
Any member of the executive committee who absents himself without justifiable reason for 3 consecutive meetings shall be considered to have vacated his seat, but he shall be eligible for re- appointment. |
10. DUTIES AND RESPONSIBILITIES OF OFFICE BEARERS:
10.1 PRESIDENT:
The President shall preside over all the meetings and guide the members of general body and the executive committee wherever necessary for carrying out the decisions of the executive committee and the general body.
10.2 VICE – PRESIDENT:
The Vice – President shall perform all such functions as are assigned to him by the President. He shall perform all duties of President in the absence. In the absence of both President over the meeting.
10.3 SECRETARY:
10.4 JOINT SECRETARY:
The joint Secretary shall assist the secretary in carrying out his duties. He shall discharge all duties of the Secretary in his absence.
10.5 TREASURER:
11. POWERS OF EXECUTIVE COMMITTEE:
11.1. To coordinate the activities of the association.
11.2 To consider all communications addressed to the association.
11.3 To appoint and fix the salaries of subordinate staff.
11.4 To be in charge of and protect the properties of the association.
11.5 To maintain proper accounts and get them audited every year.
11.6 To undertake all such tasks as may further the objectives of the association.
11.7 To carry out the policies and programs as laid down by the general body.
11.8 The executive committee shall have the powers to appoint sub committees be for specific purposes to carry out any duties entrusted to them and for the efficient functioning of the association.
11.9 The executive committee shall have the right to interpret the bye- laws and rules and regulations, and its decision upon interpretation of any bye- laws and rules and regulations made there under shall be final and binding on the members.
12. AUDITORS:
A Chartered Accountant shall be appointed to audit the accounts of the association. He shall audit the
association accounts at least 15 days before the notice of the annual general body meeting in order to
enable the Treasurer to circulate the accounts to the members well in advance of the general body meeting.
13. DISSOLUTION CLAUSE:
In the event of dissolution or winding up of the association, the funds and other properties of the association as on the date of the dissolution shall under no circumstances be distributed among the members but the same shall be taken over by the principal of the Institute who shall hold the same as a separate fund and property and if the association is not revived, the principal shall be entitled in his discretion to utilize the funds and assets for the benefit of the institute.